Presentation of the combined databases of Sveriges Teatermuseum

International Association of Libraries and Museums of the Performing Arts

Société Internationale des Bibliothèques et des Musées des Arts du Spectacle

Presentation of the combined databases of Sveriges Teatermuseum

Inga Lewenhaupt
Sveriges Teatermuseum (Sweden)

Les collections des arts du spectacle et leur traitement
Performing Arts Collections and their Treatment

24ème Congrès International
24st International Conference

Rome, 2-7 septembre 2002
Rome, September 2-7, 2002

Abstract

1. Presentation of the combined databases of Sveriges Teatermuseum

Sveriges Teatermuseum consist of a museum (objects, costumes, sketches, paintings, sculptures etc), a library (books, magazines, play scripts etc), archives ( manuscripts, photographes, press cuttings etc) and a register of the Swedish repertory (based on programmes and with information about press cuttings and material connected to the performances).
A small history of our chosing the system and the continuous developing since 1997.
Thus we have split up the ADLIB Information System in four parts:

ADMUSE for the museum
ADLIB for the library
ADARCH for the archives
ADREP for the repertory

All four modules share the same name register, and ADMUSE, ADLIB and ADARCH share the same performance data base. ADREP is separated since it is exclusive for performances given in Sweden, while the other modules could refer to non Swedish performances as well. Besides we want to keep ADREP an exclusive Swedish data base.
Beneath is a sketch of what could be recorded in the four modules:

ADMUSE
Administrative name, object name and object number
Acquisition information, home location, condition and negative number
of photos
Maker, creator, production country & date, material, technique, physical
description
References to the portraited actor, part, user, place and stage
title (connected to performance data base
Related information and references to other sources
Object movement, exhibitions, loanings, preservations, etc

ADLIB
Author, title, shelf reference,Publisher, Year and paginations etc
Classficiation numbers, subject tems, subject names, subject
titles (connected to performance data base) and how many males, females
and total parts

ADARCH
Is not yet started, but will include references to the actor or institution, part, user, place and stage title (connected to performance data base)

ADREP
Titles, theatre/company, First performance date, genre, place, city
Creators, language, copyrights, related materials
Artists, actors and their parts, extras, dancers, musicians and how many males, females, children parts
Statistics: amount of performances, audiences etc

The aim is that only one authorized form of name and original title should be used all over the collections.
For names of persons as well as for institutiones there is a zoom-screen where related names, used for-forms and equivalented names are connected. Thus if person changes the family name, both names will give the same records.
For the visitors we will offer a clean web-interface where you could select the database or bases you want to investigate:

Museum
Library
Archives
Repertory

and a query form:

Title

Title of printed material

Stage title

Personal name

Author, creator, actor

List of names

As subject

Institutions

Organisations, theatres etc

List of names

As subject

Place

Publishers' place

Of performance

Year

Of publication

Of first performance

Name of parts

List of parts

Subject terms

List of terms

Classification numbers

Language

List of languages

ISBN

Amount of parts

Female: Male: Children: Total

Playtexts

Performances

Every field could be truncated or not truncated, and duplicated and applicated to boolean searching (and/or/not). In this way you could search for two different actors in the same play or which plays of a certain author has a director staged, or what sketches of an artist do we have from plays given in a certain place....
The amount of parts is for searching plays with for instance only 4 parts, or only 2 parts that also are female...
In these four modules we will record all the objects, printings, photographs, sketches , books, manuscripts, and selected articles and plays from the magazines. The information from all the programmes, press cuttings and other informational material will be recorded in
ADREP, so that will be a central database for all performing arts of Sweden.
The web-interface will later on be included in our web-site on internet.

2. Presentation of a newly started complimentary documentation of performances, and informations recorded on DVD.

24th Congress

URL: http://www.sibmas.org/congresses/sibmas2002/Rome07.htm

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