| International Association of Libraries and Museums of the Performing Arts Société Internationale des Bibliothèques et des Musées des Arts du Spectacle |  |
ANNEXE 4 Report of the subcommittee on SIBMAS rules revisionpresented to the General Assembly on 7 September 1994. Documents et Témoignages des Arts du Spectacle: Pourquoi et Comment? / Collecting and Recording the Performing Arts: Why and How? Société Internationale des Bibliothèques et des Musées des Arts du Spectacle / International Association of Libraries and Museums of the Performing Arts 20ème Congrès International / 20th International Congress Antwerp 4-7 September 1994. Acta. Antwerp : 1995, p. 127 At the Executive Committee meeting in Antwerp, September 1993, the President appointed a Subcommittee consisting of Eric Alexander, Richard Buck, Georg Geldner and Dorothy Swerdlove to examine SIBMAS Rules with regard to membership structure and related matters. The subcommittee reported its proposed changes on 3 September 1994, at which time ExCom reviewed them and made recommendations. The subcommittee was directed to prepare a second draft of the revised Rules based on these recommendations, to be submitted to ExCom at its next meeting (1995). In accord with SIBMAS Rules, if the second draft is accepted by ExCom at that meeting, the Secretary-General will be instructed to circulate the new text to all SIBMAS members at least two months before the next General Assembly convenes in 1996, so that the Assembly can vote to ratify (or not!) the revisions under terms of Article 18 of the old Rules. Article 6, relating to the membership structure, has been greatly revised. Currently, there are three membership categories: National Centres, consisting of four or more institutions that specialize in documentation of performing arts; Members, both institutions and individuals, specializing in performing arts documentation; and Associate Members, again either institutions or individuals, that do not specialize in performing arts documentation but have an interest in the subject. The subcommittee has rewritten this Article, to include only two categories: Personal Members, who are individuals concerned with documentation of the performing arts; and Institutional Members, which are organizations concerned with performing arts documentation. National Centres have been eliminated, but groups of personal and institutional members within any national or regional entity may establish a Membership Centre with a Corresponding Secretary to facilitate dues collection, dissemination of information and other relevant activities. "Concern" was substituted for "specializing" in documentation of performing arts because many institutions of a general nature have valuable performing arts collections. Regarding Personal Members, it was felt that any individual who was interested enough to join SIBMAS should be treated as a full member with voting privileges, instead of a non-voting Associate. Article 7, regarding voting rights, has also been revised because of dissatisfaction with the current voting procedure. As presently written, a National Centre is entitled to 4 votes unless it has more than 10 members, in which case it is entitled to 5 votes, but none of its individual members can vote. However, institutional and individual members who are not affiliated with a National Centre each have a single vote. (Thus, a large National Centre with 5 votes can be outvoted by 6 unaffiliated members.) Associate Members have no voting rights, except for elections to the Council and the Executive Committee. Under the proposed new article, both National Centres and Associate Members are eliminated, and all Members have a single vote. Article 11 on the make-up of the Council and the Executive Committee has been amended as follows: the Immediate Past-President of SIBMAS is a member of both groups. In addition, the SIBMAS Archivist and the Editors of the SIBMAS/FIRT Bulletin and the International Directory of Performing Arts Collections are members ex officio of the Council and the Executive Committee unless they are already members in their own right. Most of the other Rules revisions are minor changes in the wording to correct awkward phraseology or renumbering and sometimes rearrangement of Articles into a more logical sequence. The subcommittee also considered the possibility of changing the two official SIBMAS languages - French and English - to English only, but this was voted down by the Executive Committee. Dorothy L. Swerdlove 20th Congress URL: http://www.sibmas.org/congresses/sibmas94/antw_39.html |
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